Meet staff immunisation and compliance requirements
Depending on your role or tasks at UQ, you may need to provide evidence of immunity or screening for vaccine preventable diseases (VPD).
Check the vaccinations you need for your role
Your immunisation requirements depend on the work you do and where you do it.
A summary of immunisation requirements by role or type of work is available in the:
If your role isn’t listed, protect yourself by following the:
You’re also encouraged to keep your COVID-19 vaccinations up to date.
UQ healthcare workers
You must meet immunisation requirements if you have regular patient contact in Queensland Health or similar clinical facilities. In addition, you should be aware of any follow-up requirements and report any change in immunisation or disease status that may affect you or others.
Other roles with Vaccine Preventable Disease (VPD) risk
You must meet immunisation requirements if your role involves:
- childhood education and care
- laboratory work with human or zoonotic pathogens
- wastewater, sewage or soil
- animals or agricultural environments
- mortuary tasks
- work-related travel or fieldwork.
In addition, you should be aware of any follow-up requirements and report any change in immunisation or disease status that may affect you or others.
Gather your immunisation evidence
Follow this process if your role has immunisation requirements:
1. Discuss immunisation requirements
- Talk to your supervisor before you start, if your tasks change or as part of any risk assessments.
- If you need advice, contact safety network staff in your area.
2. Book a medical appointment
- See a GP
- Take your personal immunisation records:
- If you’re a UQ healthcare worker, print a blank copy of the UQ healthcare worker infectious disease screening and vaccination record (PDF, 250.66 KB) and ask your GP to complete it.
- If you’re a UQ student, print and complete the Tuberculosis Risk Assessment Form for Students. If you do not understand the questions, please complete this form with your doctor’s help. See the UQ Tuberculosis (TB) Screening Information Sheet for further information.
3. Be aware of timeframes
- Start early. Completing all requirements (e.g. hepatitis B) can take up to 7 months.
- Outstanding requirements may delay or prevent you from starting or continuing work.
4. Discuss costs
- Immunisation and screening costs are usually your responsibility unless you’re an existing staff member with a new requirement.
Submit your immunisation evidence
- Get your supervisor or safety network staff to initiate a ‘Staff Immunisation Evidence Process’ in your my.UQ dashboard.
- Once they’ve initiated the process, you’ll get an email to upload your forms:
- Upload all documents together where possible – once you press submit, you won’t be able to upload additional documents until the Immunisation Records Team (IRT) verify your first upload and return the task to you.
- If your documentation is too large for a single upload, try compressing it.
- If the file size is still too large, you can upload documents individually prior to pressing 'submit'.
- Upload your evidence by the due date, even if all requirements are incomplete.
- Your records will be assessed and securely stored by the Immunisation Records Team (IRT).
- Your supervisor will be notified of your compliance status.
Helpful tips for uploading
- Check the processing of your immunisation evidence via notifications in your my.UQ dashboard.
- Keep your own copy of all records.
- You can access your immunisation records in my.UQ.
Allow time for processing
- Records are usually assessed within a week of submission.
Get support
- Ask your supervisor or local safety network staff about requirements.
- Contact your GP or the UQ Immunisation Records Team (IRT) at immunisation@uq.edu.au for immunisation queries.
- See UQ’s Vaccinations and Immunisation Procedure and Vaccinations and Immunisation Guideline.
- Visit the Australian Immunisation Handbook for detailed information.
- Read UQ’s Immunisation FAQs.